Our Scholarly Work: How To Maintain Shared Records

Damaris Murry

Keywords: data management, privacy, workflow, publicatons, artistic works, attribution, collaborations

TL;DR: How to manage shared records with regard to attribution, privacy, display preferences, and variations over time.

Abstract:

Duke University's VIVO-based implementation, Scholars@Duke, has become an essential tool for the maintenance and dissemination of scholarly work within our institution.  In addition to VIVO, Scholars@Duke includes user-friendly editing options that make it easy for collaborators to co-maintain a single scholarly public record.  Before any records are sent to VIVO, our in-house editor, Profile Manager, along with Symplectic Elements, work together to create workflows that manage the rights and display preferences of multiple collaborators on a single record.   

In this presentation, I'll go through some of the solutions we've implemented regarding attribution, individual privacy concerns, conflicts in display preferences, and representing a project over time.  I'll give examples from publication, artistic work, course, grant, and advisee records.  I'll also give suggestions for weighing the benefits of shared records against its complexities.

ORCID: https://orcid.org/0000-0002-6091-5021

Submission Type: presentation proposal