Last updated: September 22, 2023
A “User” is a person who has used or is using the OpenReview System.
A “Group” is a named collection of users.
A “Work” (or “Submission”) is any media (for example, any collection of text, images, video, audio, or other data, and accompanying Metadata) submitted for deposit into the OpenReview Database.
The “OpenReview Database” (or simply “Database”) is the storage medium for all Works, including associated Metadata, made available through the OpenReview API to the OpenReview.net Web Site and directly to other users of the API.
The “OpenReview API” is a programmatic interface to the OpenReview Database, providing functionality for data upload, search, and download, according to the privacy and access control rules implemented by the software.
The “OpenReview Web Site” is an HTML interface to the OpenReview API.
The “OpenReview System” (or simply “System”) refers to the OpenReview Database, OpenReview API, OpenReview.net Web Site, all source code that implements these components, and source code for libraries, scripts, and tools that aid use of the OpenReview API and OpenReview.net Web Site.
“OpenReview” is the legal entity responsible for the OpenReview System, governed by its Board members.
An “Author” is a creator or co-creator of a Work.
A “Submitter” is a User who uploads a Work to OpenReview.
A “Solicitor” is the entity that solicited or invited a Work. In the OpenReview Database, the Solicitor associated with a Work is indicated by the “signature” field in the “invitation” through which the Work was submitted.
A “Venue” is a Solicitor of a collection of Works for scientific communication, typically the editors of a journal, or program chairs of a conference or workshop, or the managers of a pre-print service, or the organizers of a reading group, moderators of a discussion group, or other Solicitors of similar contributions.
“Venue Organizers” are the collection of people responsible for the Venue; in the OpenReview Database the Venue Organizers are the members of the Group whose name appears as the Solicitor of Works for the Venue.
An “Article” is a Work that serves as an scientific publication, typically having one or more Authors, an abstract, a body, and references. In the OpenReview Database, an Article is designated as a Work having a “venueid” field.
A “Comment” is a Work submitted in response to an Article or other Work, typically having one Author (although it may have multiple). In the OpenReview Database, a Comment is designated as a Work having a non-blank “replyto” field and no “venueid” field. Examples of Comments include tasked reviews, untasked reviews, meta reviews, discussion, remarks, chat messages, ratings, notes, and tags.
A “Profile” is a collection of information about a “User” independent of Venue, such as name, contact information, institution, affiliation history, and other information useful for detecting conflicts of interest, or useful for measuring the suitability of assigning a User to review an Article.
A “Configuration Record” is a Work that controls the configuration of OpenReview’s or a Solicitor’s workflow or user interface, and includes, records such as but not limited to data records about Venues, Venue configurations, Venue registrations, Venue schedules, Venue sponsors, Work submission invitations, Users, Groups of Users, Profiles, reviewer recruitment, reviewer registrations, reviewer assignments, indicators of acceptance or other status, event attributes, schedules, data processing scripts, and bi-connected records (also called “edges” in OpenReview). In the OpenReview Database, a Configuration Record is designated as a Work having no “replyto” field and no “venueid” field.
An “Edit” to a Work is a change submitted for deposit into OpenReview, to be applied to the Work. (The Edit itself is also considered a Work according to the above definition of Work.) For example, an “Article Edit” is an Edit to an Article.
“Metadata” is information about a Work, including an Article’s title, Authors, Submitter, abstract, other summary, timestamps, license, and any other information in the Work other than its full-text body. Metadata also includes corresponding information in Comments, Configuration Records, Edits, and other Works.
“OpenReview Staff” are OpenReview’s employees, officers, directors, board members, and agents thereof, including independent contractors and volunteers under contract, and administrators including staff of Code for Science and Society. The terms “we” and “us” below refer to OpenReview Staff.
“ OpenReview Editors ” are OpenReview Staff, plus Venue organizers and other Work Solicitors, and their designees such as action editors, area chairs, reviewers, Venue board members, ethics review board members, other similar Venue board members, and other people having similar responsibility for the content, organization and management of Venues.
“ OpenReview Purpose ” is support of scientific communication, including scientific article submission, reviewing, discussion, and event coordination–making such communication accessible, organized, and useful. OpenReview Purpose also includes improvement of the OpenReview System in support of the above goals.
Submitter’s Representations and Warranties
The Submitter of any Work makes the following representations and warranties:
- The Submitter is an original author of the Work, or a proxy authorized to act on behalf of the original Author(s).
- The Submitter has the right to include any third-party materials used in the Work.
- The use of any third-party materials is consistent with scholarly and academic standards of proper citation and acknowledgement of sources.
- The Work is not subject to any agreement, license or other claim that could interfere with the rights granted herein.
- The distribution of the Work by OpenReview will not violate any rights of any person or entity, including without limitation any rights of copyright, patent, trade secret, privacy, or any other rights, and it contains no defamatory, obscene, or other unlawful matter.
- The Submitter has authority to make the statements, grant the rights, and take the actions described above.
OpenReview does not ask that copyright for submitted Articles or Article Edits be transferred to OpenReview. However, we require sufficient rights to allow us to distribute the Work in perpetuity.
The Submitter grants to OpenReview upon submission of an Article or Article Edit a non-exclusive, perpetual, and royalty-free license to include the Work in the OpenReview Database and permit users to access, view, and make other uses of the work in a manner consistent with the OpenReview Purpose and operation of the OpenReview System (“License”). This License includes without limitation the right for OpenReview to reproduce (e.g., upload, backup, archive, preserve, and allow online access), distribute (e.g., allow access), make available, and prepare versions of the Work (e.g., abstracts, and metadata or text files, formats to support accessibility, machine-readable formats) in analog, digital, or other formats as OpenReview may deem appropriate. OpenReview may assign or transfer these rights to a successor or assignee, for example if OpenReview services move to another steward. These Terms of Service will be binding on, and inure to the benefit of permitted successors and assignees.
This grant to OpenReview is a non-exclusive license and is not a grant of exclusive rights or a transfer of the copyright. The authors retain their copyright and may enter into publication agreements or other arrangements, so long as they do not conflict with the ability of OpenReview to exercise its rights under the License. OpenReview has no obligation to protect or enforce any copyright in the Work, and OpenReview has no obligation to respond to any permission requests or other inquiries regarding the copyright in or other uses of the Work.
OpenReview asks that Venues and/or Authors indicate an Article’s copyright license in the Article’s “license” Database field, typically as a short name for well-known licenses (such as “CC BY 4.0”) or a URL to a webpage with unchanging license information. Venues or Authors submitting this “license” field warrant that the associated Article is indeed released under the indicated license. OpenReview further encourages use of Creative Commons licenses. When no “license” field is present in an Article, the way to find out the license is to contact the associated Venue or Authors to ask for license information.
Note that some OpenReview Venues allow preprints or anonymous submissions. If the authors wish to later submit the same Article to another Venue, journal, conference, or other publisher, it is the responsibility of the Submitter to ensure that the license associated with the OpenReview-submitted Article is compatible with the requirements of the later publisher.
Comment and Configuration Record License
To the extent that the Submitter or OpenReview has a copyright interest in metadata associated with a Work, a Creative Commons Public Domain Dedication (CC0 1.0) will apply.
Waiver of Rights regarding Submissions
Users waive the following claims, on behalf of themselves and the Authors of any Work they submit:
- Any claims against OpenReview or OpenReview Editors, based upon the use of the Work by OpenReview consistent with its License.
- Any claims against OpenReview or OpenReview Editors, based upon actions taken by any such party with respect to the Work, including without limitation decisions to include the Work in, or exclude the Work from, the Database; editorial decisions or changes affecting the Work, including the identification of Submitters, Authors, and their affiliations or titles; the classification or characterization of the Work; the content of any metadata; the availability or lack of availability of the Work to researchers or other users of OpenReview, including any decision to include the Work initially or remove or disable access.
- Any claims against OpenReview or OpenReview Editors based upon any loss of content or disclosure of information provided in connection with a Submission.
- Any rights related to the integrity of the Work under Moral Rights principles.
You understand and acknowledge that OpenReview has no obligation to monitor Submissions and that Submissions are not verified or approved by OpenReview. OpenReview has the right (but not the obligation) in its sole discretion to refuse, move, hide, or remove any Submissions.
You understand and acknowledge that you may be exposed to Submissions that are inaccurate, offensive, defamatory, indecent, objectionable or inappropriate for children, and that, in this respect, you use the OpenReview System at your own risk, and you agree that OpenReview Editors shall not be liable for any damages you allege to incur as a result of such Submissions. You agree that you must evaluate, and bear all risks associated with, the use of any Submissions, including any reliance on the accuracy, completeness, or usefulness of such Submissions. We make no representations, warranties or guarantees, whether expressed or implied, that the Submissions in the OpenReview Database are accurate, complete or up to date. In this regard, you acknowledge that you may not rely on any Submissions.
You agree that you are solely responsible for (and that OpenReview and OpenReview Editors will take no responsibility and assume no liability to you or to any third party for) your Submissions and for the consequences of your uploading it.
Your Submissions may be available to other users of the OpenReview System. The set of users who have read or write access to Submissions is governed by their Database fields “readers,” “nonreaders,” and “writers.” The Users or Groups given such access may or may not be known to you, and may be changed at any time by Users with write access to the Submission, which are typically the Authors and the Venue soliciting the Submission. Other than “Personal Data” as defined by GDPR, once you have posted a Submission to the System you cannot request that it be deleted, nor withdraw your consent for it to be used in accordance with these Terms (unless we expressly agree in writing otherwise).
You agree not to post Submissions that
- may constitute or contribute to a crime or tort,
- contains any information or content that violates third-party rights of any kind or is unlawful, harmful, abusive, racially or ethnically offensive, defamatory, infringing, invasive of personal privacy or publicity rights, harassing, humiliating to other people (publicly or otherwise), libelous, threatening, profane, or otherwise objectionable,
- infringes any patent, trademark, trade secret, copyright or other proprietary rights of any party,
- contains unsolicited or unauthorized advertising, promotional materials, junk mail, spam, chain letters, pyramid schemes, or any other form of solicitation,
- contains files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment,
- contains false, incorrect or fake email addresses or other personal data of yourself or other persons.
Use of Personal Information
The following definitions apply in this section
- “Agreed Purposes” means the performance by Users of their obligations in respect of the OpenReview Purpose and/or under these Terms.
- “Permitted Recipients” means Venue Organizers and other Solicitors and their delegates engaged to perform obligations in connection with their Venue or other purpose as Solicitors in keeping with the OpenReview Purpose.
- “Sensitive Personal Information” means (a) any data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, (b) genetic data, biometric data for the purpose of uniquely identifying a natural person, (c) data concerning health or medical information (other than food allergies or medical contact information), (d) data concerning a natural person’s sex life or sexual orientation, (e) national insurance, social security numbers, or similar ids or numbers used in various countries, (f) passport numbers or other government issued ID numbers, (g) date of birth, (h) financial account information (other than payment information processed securely), (i) other data which can be reasonably recognised as being highly sensitive.
- Other capitalized phrases below (such as Data Controller, Data Processor, Personal Data, Processing and Appropriate Technical and Organizational Measures) are defined in the European Union’s General Data Protection Regulation (GDPR).
You acknowledge and agree that OpenReview and OpenReview Staff are a Data Controller only for Works for which “OpenReview.net” is the Solicitor. With respect to all other Works, OpenReview is a Data Processor but not a Data Controller; in this case the Data Controller is the Work’s Solicitor (for example, the Venue inviting the Submissions).
Solicitors acknowledge that they are a Data Controller in respect of any Personal Data they solicit from Users. Solicitors agree to (a) process personal data accessed and/or provided to you through the System only for the Agreed Purposes, (b) not disclose or allow access to such personal data to anyone other than the Permitted Recipients, and (c) ensure that you have in place Appropriate Technical and Organizational Measures to protect against unauthorized or unlawful Processing of personal data and against accidental loss or destruction of, or damage to, personal data. Solicitors acknowledge and agree that they will not unnecessarily request Sensitive Personal Information from other users. Solicitors acknowledge and agree that OpenReview Editors can monitor requests to provide Sensitive Personal Information and require you to remove such requests. You acknowledge and agree that Processing, storing and transmitting Sensitive Personal Information is unnecessary for use of the OpenReview System and that you shall be solely responsible for any such use, and therefore OpenReview and OpenReview Staff shall not be liable for the same.
You shall indemnify OpenReview and OpenReview Staff against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by OpenReview arising out of or in connection with the breach of the Data Protection Legislation by you, your employees or agents.
As part of your use of the System, you may have access to Personal Data provided or made available by other users. You understand and agree that you should handle such Personal Data in compliance with regulations applicable in relevant jurisdictions. OpenReview and the OpenReview Editors are not responsible for ensuring that Users comply with such regulations. You also acknowledge that, given the nature of the System usage, any Personal Data that you provide or make available to other users is likely to be transferred outside of the European Economic Area.
Any material breach of data protection legislation regulations by you shall be grounds for OpenReview to suspend or terminate your use of the System.
Privacy and Your Personal Information
OpenReview is dedicated to protecting your personal information, and will make every reasonable effort to handle collected information appropriately, including care to ensure that we comply with our obligations under GDPR.
You acknowledge, consent and agree that OpenReview may in its sole discretion access, preserve and disclose any such information and/or Works if required to do so by law or in a good faith belief that such access, preservation or disclosure is reasonably necessary to: (a) comply with legal process, (b) enforce these Terms, (c) respond to claims that any Work violates the rights of third parties, (d) protect against imminent harm to the rights, property or safety of OpenReview, OpenReview Editors, Users, or the public as required or permitted by law, (e) maintain or improve security, integrity, and features of the System.
Terms necessary for global access to OpenReview
By accessing or using the Service, you agree and warrant that: (i) you are not acting, directly or indirectly, on behalf of the Governments of Iran, Syria, Cuba, or any other jurisdiction subject to comprehensive economic sanctions by the United States, or any political subdivision, agency or instrumentality thereof (other than academic and research institutions whose primary function is research and/or teaching and their personnel); (ii) you are not a person sanctioned under any of the sanctions programs administered by the Office of Foreign Assets Control of the United States Department of the Treasury (OFAC) and are not listed or identified on the List of Specially Designated Nationals and Blocked Persons or other sanctions lists administered by OFAC; and (iii) if you reside in or are a national of a jurisdiction subject to comprehensive economic sanctions by the United States, you are accessing or using the Service solely to access informational materials or engage in publishing activities, as such terms are defined and authorized by general licenses issued by OFAC.
User Registration, Account and Password
In order to access some features of the System, Users must register. To begin registration you may visit the web page inviting you to create a new login account. First the System will ask for your name, email, and a newly-created password. Your user id is created automatically from your name. We will then send an email to you in order to confirm the email address for your account. This email will include a link inviting you to complete the registration by entering required additional Profile information such as your organization and homepage URL, and other optional information such as your profile URLs on other scientific publishing services (e.g. Google Scholar and ORCHID), and additional information that will aid Venues in determining conflicts of interest.
User registration and account terms:
- It is a violation of our policies to misrepresent your identity or organizational affiliation or homepage URL. Claimed affiliation should be current in the conventional sense: e.g., physical presence, funding, email address, etc. Misrepresentation of identity or affiliation, for any reason, may result in immediate and permanent suspension from use of the OpenReview System. You agree to provide registration and Profile information that is true, accurate, current, and complete.
- Each user may have only one registered OpenReview account. If you are attempting to register a new account and are already registered or have an automatically-pre-created account with the same name, these other accounts will appear, and allow you to claim them, and have such claims reviewed by OpenReview staff.
- You agree to maintain and promptly update the Profile information to keep it true, accurate, current and complete. If you provide any information that is untrue, inaccurate, not current or incomplete, or we have reasonable grounds to suspect that such information is untrue, inaccurate, not current or incomplete, OpenReview, in its sole discretion, has the right to suspend or terminate your account and refuse you any and all current or future use of the System.
- You agree and understand that you are fully responsible for all activities that occur under any account you use to access the System.
- You agree to immediately notify us of any unauthorized use of your password or account.
- You acknowledge and agree that if OpenReview Editors disable access to your account, or restrict your permissions, you may be prevented from accessing the System, your account details, or some Works that were previously accessible to you via the System.
As with all passwords, we recommend that you keep your password safe and secure. If you forget your password, you can have it reset on the login page. The same process is used to change your password.
If you need to change your preferred email address, for example because you have changed institutions, you can do so by editing your Profile. This will allow you to add an email address and we will send an email with a verification code to your new address to make sure that your new address is correct. Afterwards you can make the new email address your preferred address. OpenReview asks that old non-preferred email addresses continue to be recorded in your Profile in order to aid with author disambiguation, and historical conflict-of-interest detection.
If you want to add alternative versions of your name (for example, with and without a middle name), you can do so by editing your Profile.
If you want to remove a previously registered name, for example due to a typo at user registration time or a change in identity, you can request such a deletion in the edit page of your Profile. Such requests are reviewed by OpenReview staff because all previous uses of your old name (and accompanying user id) must be modified throughout all fields of the OpenReview Database, and corner cases in the necessary processing sometimes need human intervention.
User Code of Conduct, Reporting, Consequences
When interacting with OpenReview Users must uphold intellectual honesty and ethics based on community and academic standards. Users are solely responsible for representing themselves and their interactions honestly, solely accountable for their own decisions.
OpenReview Users must not use the OpenReview System in a way that unlawful or fraudulent, or has any unlawful or fraudulent purpose or effort, including without limitation (a) to impersonate any person or entity, (b) to falsely state or otherwise misrepresent your affiliation with a person or entity, or (c) to hide or attempt to hide your identity, including by creating several accounts under different names.
OpenReview Users must respect the privacy of other Users. Users must not attempt to compromise the OpenReview System’s integrity or security or decipher any transmissions to or from the System. The OpenReview System defines security rules aimed to authenticate Users and to determine what information is readable and/or writeable exclusively by certain restricted groups of Users, as indicated by the Database fields “readers”, “nonreaders”, and “writers.” OpenReview Users must not attempt to circumvent these rules, nor share beyond the above restrictions information they discover (discovered, for example, through intended legitimate use of OpenReview’s System, through bugs in the OpenReview System, or through channels outside the OpenReview System). If any User discovers an apparent security bug in the OpenReview System, the User must report the bug promptly by email to email@example.com, and not share information about the bug with others. OpenReview users must respect the boundary between personal privacy and scholarly openness.
OpenReview Users must not discriminate against protected classes of individuals, as defined under the laws of the Commonwealth of Massachusetts or United States federal law. Protected classes include race, color, religion, creed, sex, age, marital status, national origin, mental or physical disability, political belief or affiliation, pregnancy and pregnancy related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information.
OpenReview Users must not behave in an abusive manner through the OpenReview system. Abusive behavior includes harassment, bullying, obscene language, threats of physical abuse, and submitting any content that promotes, encourages, glorifies, or threatens acts of violence. OpenReview Users must not submit any content that promotes, encourages, provides instruction for, or glorifies suicidal or self-injurious behaviors, nor any content that constitutes, promotes, encourages, provides instruction for, or glorifies obscenity, harm, or cruelty. OpenReview Users must foster a safe, respectful environment for communication of diverse views.
OpenReview Users must not use the OpenReview System in a manner that causes harm to the OpenReview System (such as denial of service attacks, bug exploitation, or any disingenuous behavior that degrades the OpenReview System or degrades the user-experience of other Users) or compromises the integrity and purpose of the OpenReview Database (such as unnecessary content flooding, submitting false or misleading metadata, or spoofing). You acknowledge and agree that OpenReview Editors may set upper limits on the number of transmissions you may send or receive through the System or on the amount of storage space available to any User or Group. Such upper limits may be set by OpenReview Editors at any time, at their discretion.
OpenReview Users must not use the System in any way (a) that violates any applicable local, national or international law or regulation, (b) to transmit, or procure the sending of, spam, chain letters, or other unsolicited advertising or promotional material or any other form of similar solicitation, or (c) to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
If you want to terminate your legal agreement with OpenReview you may do so by emailing OpenReview Staff at firstname.lastname@example.org. You can stop using the System at any time but your account will not be closed unless you ask to close it. OpenReview and OpenReview staff shall not be liable to you or any third party for any termination of your account or access to the System.
Unsolicited Email (Spam)
Venue Organizers have the ability to send email messages through the OpenReview System. All email messages sent by Venue Organizers from the OpenReview System–including invitations to program committees and review requests–must only target relevant recipients who are reasonably likely to agree to receiving your invitation.
You acknowledge and agree that if you violate this Unsolicited Email policy, we may suspend or terminate your access to the OpenReview System. The OpenReview Policy Board reserves the right to decide, in its sole discretion, whether you violate any such provision based on received emails, complaints, information we receive from email service providers, and any similar information.
You represent that you are of legal age to form a binding contract and are not prevented from accessing or receiving the Service under any applicable jurisdiction.
Your use of the OpenReview System does not create a partnership, joint venture or agency relationship or similar relationship between us and you.
Verifiable information. All information which you post about the System or any Venue relevant to the System, including any web pages, emails and other media used by you, posters, calls for papers, must comply with the verifiable information principle, meaning that all such information must be correct and verifiable. This includes without limitation: (a) all persons mentioned; for example, if your web page lists the conference scientific committee, then the Venue should be able to provide, upon request, evidence that a particular committee member agreed to be on the relevant committee; (b) all organizations, for example sponsors; your association with these organizations should be verifiable upon request, (c) all third-party logos used; you should have obtained permission to use these logos and be able to justify that you have such permission.
We provide the System using commercially reasonable efforts. However, the System is provided “as is” without warranty of any kind. You expressly understand and agree that your use of the System is at your own risk. OpenReview specifically disclaims, to the maximum extent permitted by law, any express or implied warranties including without limitation as to merchantability, satisfactory quality, fitness for a particular purpose, non-infringement, the absence of defects or errors, that any defects or errors will be corrected, or that the Service is free of viruses or any other harmful components.
We cannot guarantee the accuracy, reliability or timeliness of information available from the System. Any content downloaded or otherwise obtained through the System is downloaded at your own risk and we are not responsible for any damage to your computer system or loss of data that results from such download.
Limitation of Liability
Subject to overall provision in the paragraph above, OpenReview nor OpenReview Editors shall not be liable to you for any direct, indirect, punitive, consequential or exemplary damages, including without limitation any loss of profit, loss of goodwill or business reputation, or loss of data or any damage, loss or injury resulting from:
- any reliance placed by you on the completeness, accuracy, usefulness, or existence of any Works or advertising stored in the System,
- any permanent or temporary cessation, delays or failures in the provision of the Service or any part thereof,
- hacking, tampering or other unauthorized access of your account or the information contained therein,
- your or any third party use of System Works,
- content on third-party web sites, third-party programs, or third-party conduct accessed via the Service,
- viruses or other disabling features that affect your access to or use of the Service or may be transmitted to or through the Service by any third party,
- incompatibility between the System and other services, software, or hardware,
- your failure to provide accurate registration data or other information required by the System,
- your failure to keep your password or account details secure and confidential,
- any changes which OpenReview Staff may make to the System,
- the deletion of, corruption of, or failure to store, any Works or other data maintained or transmitted by or through the System,
- unauthorized or unintended access to, or alteration in, or disclosure of any Works or other data maintained or transmitted by or through the System,
- claims for breach of contract, breach of warranty, guarantee or condition, strict liability, tort (including negligence or breach of statutory duty) or negligent misrepresentation,
- any relationship or transaction between you and any advertiser or sponsor whose advertising appears on the System, or
The limitations on OpenReview’s and OpenReview Editors’ liability to you in paragraph and list above shall apply whether or not OpenReview or OpenReview Editors have been advised of or should have been aware of the possibility of any such losses arising.
Changes to the OpenReview System
We reserve the right to update the OpenReview System at any time at our discretion with or without notice to you. Such updates are designed to improve, enhance and further develop the OpenReview System and may take the form of bug fixes, enhanced functions, new modules, or other forms. You agree to permit us to make and deploy these changes as part of your use of the OpenReview System.
Changes to this Document
General Legal Terms